Student Financial Aid
Financial aid eligibility is limited by the cost of attendance for the student’s program of study, or for each academic year of a longer program longer than one year in length. As required by law, the cost of attendance includes both institution charges (tuition and fees) and institutionally determined expense allowances for living costs, transportation and other allowable expenses. Living costs are required to be included in cost of attendance calculations regardless of whether housing is provided by the institution or if students reside off- campus. These expense allowances do not represent fees assessed to the students by the institution. The only fees for which students are liable are the tuition and other fees outlined in your enrollment agreement. These estimated expense allowances are only used fort compliance and financial aid eligibility purposes.
The following monthly expense allowances are used by the Tiffin Academy in the student’s total cost of attendance determination.
Category 1 includes students who have no dependents and live with a parent.
Category 2 includes all other students.
Category 1 Category 2
Monthly living expenses (housing & food) allowance 1067 1415
Monthly miscellaneous personal expenses allowance 354 631
Monthly transportation expense allowance 420 420
Additional amounts may be included for dependent care or disability care for students who incur those costs and document such expenses. See a financial aid advisor for assistance.
HEERF Student Grants
This is to acknowledgement that the Tiffin Academy of Hair Design signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
The Tiffin Academy was allocated a total funding amount of $43236.00. We have received 50 percent of these funds from the Department pursuant to the institution’s Certification and Agreement regarding HEERF Emergency Student Grants.
We have distributed $23168.00 to students as of the 30-day Report.
We currently have 14 students at the institution eligible to participate in Title IV programs and thus eligible to receive Emergency Student Grants under the HEERF program.
All 14 of those students have received an Emergency Student Grant under the HEERF program.
To determine which students were eligible we evaluated the student body. Anyone who was enrolled (and not on a leave of absence) as of March 13, 2020 AND is eligible for financial aid funding was included in the funding. We divided the total dollars available by the number of eligible students to determine each student share. At this time we have not requested the remaining funds that are earmarked for the institution.
Each student was given a cover letter describing where the funds came from and that they could be used to cover their educational expenses arising from the COVID shutdown.
HEERF Report Q3 2020
Your Right To Know
For full details on any of our policies please contact us and request a copy of our student handbook.
All students enrolled in the Academy attend on a full-time schedule.
Cosmetology program: For the first 13 weeks of the program they attend Tuesday through Friday 8:30- 4:30. After that they spend the remainder of their education attending on an alternating schedule Tuesday throught Friday one week and Wednesday through Saturday the next. All students are required to maintain a minimum of 75% of their scheduled hours.
Nail program: For the first 2 weeks of the program they attend Tuesday through Friday 8:30-4:30. For the remainder of their training they attend Tuesday through Saturday. All students are required to maintain a minimum of 75% of their scheduled hours.
All programs: All students are required to maintain a minimum cumulative grade average of 75% or higher on both theory and practical grades. If a student does not pass a theory or practical test with at least a 75% or higher, they will be required to retake the test. Theory and practical scores are always averaged separately and in order to be meeting satisfactory progress both averages must be above 75%.
We allow our students to earn 5 points of extra credit for each theory chapter. Any extra credit points are added to the students final theory grade for the chapter.
All programs: All Academy students are required to wear black slacks, black shoes and a white collared shirt at all times during their training. Each student will receive an Academy smock that is worn over their clothes to protect them.
STUDENT’S RIGHT TO KNOW – CONSUMER DISCLOSURE INFORMATION
The Tiffin Academy is pleased to provide the following information as an institution that participates in the Federal student assistance programs authorized by Title IV of the Higher Education Act of 1965, as amended. Those regulations require that institutions provide certain disclosures about each their graduates to students and prospective students. Our completion rates for the year of ’15-’16 was 76% and for ’16-’17 it was 59%.
The Academy is also required to disclose our outcomes rates annually based on the information provided to our accreditor, NACCAS.
Our 2022 rates are:
Graduation rate 64.3%
Placement rate: 100%
Licensure rate: 100%
The above rates are also the same rates as our program specific rates for 12.04 Cosmetology and related personal grooming.
STUDENT LOAN CODE OF CONDUCT
The Academy currently participates in the Federal Direct Loan Program as the only source of student loan funding. The Academy is not affiliated with any bank in any way.
The Academy’s officers, employees, and agents do not receive compensation, gifts, or other rewards from any lending agency for any reason, including consulting or advising any lender or financial institution.
STATE LICENSURE RECIPROCITY DISCLOSURE
The Tiffin Academy of Hair Design will provide the program of study that meets minimum curriculum requirements as prescribed by the state of Ohio.
The Tiffin Academy has made no determination on whether the program meets other states’ educational/licensure requirements. We cannot guarantee that any hours received at the Tiffin Academy will transfer to any other school or state. All of our training and activities take place in the State of Ohio.
All of our classes are held on campus. We do not offer any classes as distance learning.
Information regarding other states requirements can be found at the following link:
The Academy utilizes the Milady Standard curriculum for our programs, which is a nationally standardized curriculum through National Interstate Counsel (NIC).
We realize that from time to time a person at any school might have a concern or complaint that needs to be addressed. For that reason, the Academy has the following recommended procedures in place. A student, instructor, or other interested party, with a grievance should proceed through the institution’s internal complaint process, shown here.
Any student at the Tiffin Academy of Hair Design with a concern, question or complaint is first encouraged to review the appropriate section of their copy of the Academy’s Student Handbook and Catalog, as well as their copy of the student enrollment contract, to be sure that they are aware of the published policy or procedure that could apply to their situation. If those resources do not apply to their concerns then the student is next encouraged to informally discuss the situation with their instructor or the Director who may be able to help to resolve the problem.
If the situation still has not been resolved to the student’s satisfaction, then a written complaint should be filed within 30 days of the date of the incident that caused the grievance. In order to do that, a student must acquire a complaint form from an instructor and fill it out in its entirety, then deliver the completed form to the Director’s office. At that time the complaint will be reviewed by the Director. After taking the matter into consideration, the Director will either issue a decision about the situation, or defer the matter until a staff meeting can be scheduled to discuss the problem and possible resolutions in detail. The Director may also investigate the situation by interviewing the people involved, including students, staff, and others as deemed necessary.
Within 10 days of the receipt of the written complaint, a Director will meet with the complainant. At that time, the student will be notified of the outcome of the investigation and/or of the final decision on the matter, and the complainant will be given a copy of the written record of the meeting with the Director. This should resolve the matter to everyone’s satisfaction, however if the student still feels that the situation needs further consideration, it may be necessary to conduct an informal hearing regarding the complaint. If necessary the Director will appoint a hearing committee consisting of at least two members of the school who had no involvement in the dispute who are also staff members. Two students who were not involved in the dispute will also be appointed. The hearing will occur within 21 days of the receipt of the complaint. The hearing will be informal with the student presenting his/her case, followed by any other people who were involved in the incident, and then by the school’s response. The hearing committee will be allowed to ask questions of all involved parties. Within 15 days of the hearing, the committee will prepare a written report summarizing each witness testimony and recommended resolution for the dispute. A copy of the written report will be furnished to both the complainant and the Director involved. Management will consider the report and reserves the right to accept, reject, or modify the recommendations of the committee. The documentation of the formal complaint and the final resolutions will be maintained in school files, for two accrediting cycles.
If the student still is not satisfied that their complaint was handled fairly, and they have exhausted all of the above procedures, then they may, at their discretion, mail a written complaint to the National Accrediting Commission of Cosmetology Arts & Sciences at 3015 Colvin St., Alexandria, VA 22314; their phone number is (703) 600-7600.
You may file a complaint regarding safety, sanitation, and/or licensing issues with this business by submitting an online complaint at www.cos.ohio.gov OR by calling the Ohio State Cosmetology and Barber Board at 800-686-5780. Any service-related issues must be handled by the business. A copy of the inspection report(s) for this business may be obtained by emailing your request to firstname.lastname@example.org
Federal law provides students with the right to request an adjustment from the institution to their financial aid awards due to special or unusual circumstances. The institution shall consider and evaluate all requests for adjustment on a case-by-case basis, and its determination will be final. Requests for adjustment must be made by students as soon as possible or when the inistitution is processing the student’s financial aid package. The institution shall provide the student with the results of its review, and the details of any change to the student’s financial aid package, within 60 days of the date that the institution receives all required documentation from the student. This policy shall be followed for all students who request an adjustment to their financial aid packages based on special or unusual circumstances.
Adjustments based on special circumstances allow the institution to adjust ISIR income information in cases where the student’s or family’s current income is materailly less than the income used to determine the student’s financial aid eligibility. A special circumstances adjustment may also be requested to modify cost of attendance components to account for additional expenses incurred by the student or family that are not reflected in the standard cost of attendance calculations.
Any request for consideration of an adjustment based on special circumstances must be made by the student, in writing, to the instituion’s financial aid department. The following information must be submitted to the institution by any student requesting an adjustment:
- A written request for an adjustment due to special circumstances
- The type of adjustment being requested (income adjustment or expenses adjustment)
- A detailed description of the circumstances involved
- Evidence documenting the reduction of income for adjustments based on income
- Evidence documenting the additional expenses for adjustments to the Cost of Attendance
In cases where the student has not submitted all documentation required by the institution, or in cases where the student has already been packaged for the maximum amount of financial aid offered by the institution, the student’s request for adjustment shall be declined. In all other cases, the institution shall review the student’s file, consider the special circumstances involved, and determine whether the documentation submitted by the student supports the request for adjustment.
If an adjustment to income is authorized by the institution, a correction to the student’s ISIR information will be filed by the institution. The corrected ISIR will then be used to re-package the student’s file for any additional financial aid eligibility. For adjustments to cost of attendance components based on additional expenses, the institution shall adjust the cost of attendance accordingly and shall re-package the student’s file for any additional financial aid eligibility Unusual Circumstances
Adjustments based on unusual circumstances, commonly known as “dependency overrides”, allow the institution to treat as independent any student who, based on the criteria and definitions in the in the Higher Education Act, should otherwise be considered to be dependent for federal financial aid purposes. Unusual circumstances adjustments are extremely rare and, in accordance with U.S. Department of Education guidelines, shall only be considered if the student’s situation is unusual. An example of a qualifying circumstance would be one that might involve cases of human trafficking, asylum or refugee situations, parental abuse, abandonment, or incarceration. An example of a non-qualifying circumstance would include one in which the student is self-supporting and receives no financial assistance from the parents. While the latter may appear to be a situation in which adjustment is warranted, this example is not “unusual” and based on USDE guidance, would not qualify for an unusual circumstances adjustment.
Any request for consideration of an adjustment based on unusual circumstances must be made by the student, in writing, to the instituion’s financial aid department. The following information must be submitted to the institution by any student requesting an adjustment:
- A written request for an adjustment due to unusual circumstances
- A detailed description of the unusual circumstances involved
- A detailed description of the sources of financial support covering living costs
- Evidence documenting the unusual circumstances and sources of financial support (must include evidence from unrelated third-party individuals or organizations)
The institution shall decline any request for adjustment due to unusual circumstances if the student has not submitted all documentation required by the institution. In all other cases, the institution shall review the student’s file, consider the unusual circumstances involved, and determine whether the documentation submitted by the student supports the request for adjustment.
If an unusual circumstances adjustment (dependency override) is authorized by the institution, the institution shall complete such adjustment to the student’s FAFSA / ISIR as required. The corrected ISIR will then be used to re-package the student’s file for any additional finacial aid eligibility. The student shall contune to be considered independent under the unusual circumstances adjustment for each subsequent award year at the institution unless the student has informed the institution that circumstances have changed, or if the institution determines that it has conflicting information regarding the student’s dependency status.
The following guidance, as publlished by the U.S. Department of Education’s Dear Colleague Letter GEN-22-15, outlines acceptable documentation for requeats for adjustment. Acceptable documentation includes, but is not limited to:
- A documented interview between the student and the financial aid administrator
- Supplementary information, as necessary, about the financial status or personal circumstances of eligible applicants as it relates to the special circumstances
- A documented interview between the student and the financial aid administrator
- Submission of a court order or official Federal or State documentation that the students’ parents or legal guardian are incarcerated
- A documented phone call or written statement from an attorney, guardian ad litem, a court-appointed special advocate (or similar), or a representative of a TRIO or GEAR UP program that confirms the circumstances and the person’s relationship to the student
- A documented determination of independence made by a financial aid administrator at another institution in the same or a prior award year
- Utility bills, health insurance, or other documents that demonstrate a separation from parents or legal guardians.
Acceptable documentation may also include a documented phone call or written statement, which confirms the unusual circumstances with:
- A State, county, or Tribal welfare agency
- An independent living case worker who supports current and former foster youth with the transition to adulthood
- A public or private agency, facility, or program servicing the victims of abuse, neglect, assault, or violence
TITLE IX training for employees
In accordance with the TITLE IX regulations the Tiffin Academy of Hair Design trains its employees on how to handle complaints regarding TITLE IX. Since we are an extremely small school, our President, Therese Vogel is in charge of handling all complaints. She uses internal documents and also resources from the Clery Center to guide her reviews.
When new staff are hired they are trained by Therese to know how they should handle any complaints that may arise from a student.